Data Flow Mapping

Understanding how personal data moves through your organisation is a foundational requirement of GDPR compliance. Data flow mapping provides a clear, visual representation of where personal data is collected, how it is used, where it is stored, who it is shared with, and how long it is retained—across both digital systems and physical processes.

✅ Demonstrates compliance with GDPR’s accountability and transparency principles
✅ Supports the creation of accurate Records of Processing Activities (ROPA)
✅ Identifies high-risk processing areas and potential gaps in data protection controls
✅ Forms the basis for effective Data Protection Impact Assessments (DPIAs) and supplier assessments

Our Data Mapping Services

✅ Conduct workshops and interviews with key teams to identify data flows across systems and departments
✅ Create clear, easy-to-understand visual maps of personal data collection, storage, use, and transfer
✅ Tag processing activities with relevant lawful bases, retention periods, and security controls
✅ Highlight third-party processors and international transfers to support risk assessments
✅ Ensure integration with your organisation’s ROPA, DPIAs, and privacy notices

Who Benefits?

🔹 Data Controllers looking to enhance governance and meet GDPR obligations
🔹 SMEs with complex data environments or limited internal resources
🔹 Public sector bodies required to maintain accurate, up-to-date data processing records
🔹 Organisations preparing for audits, certifications, or regulatory inspections

Build Compliance from the Ground Up

Effective data protection starts with understanding your data. Our expert-led data flow mapping gives your organisation the clarity and structure it needs to manage personal data lawfully, securely, and transparently.

Why Data Flow Mapping Is Essential